Storing a document
Invoices, contracts, HR records and correspondence arrive
through different channels. Document management makes
the content searchable, keeps the record organised and
supports the work that follows.
Three questions for your team
Could you produce every contract expiring in
the next 90 days this afternoon?
Could you prove that a stored supplier invoice
has remained unchanged?
How long would it take to find a scan from three
years ago?
From scattered files to usable records
An image in a folder can still be difficult to find. A renewal date can remain hidden in a contract. An
invoice can be copied between inboxes while its approval is chased. Zeendoc brings capture, search,
workflow and archiving into the same environment.
What Zeendoc provides
Capture and OCR: searchable content and
metadata from incoming documents.
Archiving: PDF/A, write-once storage, integrity
information and a timestamped audit trail, as
described in the supplied product material.
E-invoicing: PEPPOL plus native, bidirectional
Factur-X and ZUGFeRD conversion, as
described in the supplied portfolio.
Contract dates: renewal and expiry alerts, with
routing to electronic signature.
Six starting binders: Suppliers, Clients,
Expenses, HR, Contracts and Miscellaneous.
European cloud delivery: access for the team
through the agreed company licence.
Prepare for electronic invoicing
The supplied Zeendoc material draws on European e-invoicing experience and gives April 2029 as
the UK VAT-business milestone. Capture, exchange formats and archiving belong in the same
preparation.
Test it with the documents your team uses.
The CS26 test licence is designed for real daily work. Setup, training and a six-month Smart Check
form part of the proposed 12-month programme.