PRODUCTS
Zeendoc
Every document found in seconds. Ready for the future of e-invoicing.
Zeendoc captures, classifies and archives all your business documents automatically, from invoices and contracts to HR files. It runs in a secure European cloud with one company licence and unlimited users, and it is ready to use from day one, with no servers, no IT project and no specialist staff required.
Live in 1–3 days
Unlimited users
12-month test licence.
Search query: invoce acme march. Search suggestion: Showing results for invoice Acme March.
Invoice INV-2026-0318
Acme Ltd
£4,820.00
18 Mar 2026
Finance
Matched.
Purchase order PO-7741
Acme Ltd
£4,820.00
02 Mar 2026
Purchasing.
Delivery note DN-5520
Acme Ltd
14 Mar 2026
Operations.
Illustrative search time: 0.4 s.
The challenge / Scattered documents cost time, money and security
In many businesses, documents live everywhere: in paper files, email inboxes, shared drives and individual desktops. Studies suggest employees spend 20–30% of their working time looking for information. At the same time, compliance demands and cyber threats keep growing.
Invoices arrive by post, email and PDF and are keyed in manually.
Documents get lost or misfiled, and retrieval takes far too long.
Errors and duplicate invoices slip through before payment.
Mandatory e-invoicing for UK VAT businesses starts in April 2029.
A single cyber incident can lock away critical records.
Solution / Ctrl+F Your Paperwork
One cloud platform for all your documents
Zeendoc brings capture, search, invoice processing and archiving together in one system. Documents from scanners, multifunction printers, email inboxes or simple drag and drop are read by ABBYY Vantage, including handwriting, classified automatically and made instantly searchable. Routine steps run on their own, so your team can focus on work that adds value.
Capture and find automatically:
Every document is indexed and retrievable in seconds with typo-tolerant search across suppliers, amounts, dates and content.
Protect your payments:
AI-driven 2- and 3-way matching validates purchase orders, delivery notes and invoices before anything is paid.
Store securely and compliantly:
Documents are kept in non-executable formats with access controls and full audit trails, hosted in European data centres.
In practice / Sorted. Finally.
What this means for your team
One invoice
Today
With Zeendoc
Receive
Today
Invoice arrives by post or email and is keyed in by hand.
With Zeendoc
Captured and read automatically, including handwriting.
Check
Today
Compared line by line with the order and delivery note.
With Zeendoc
2- and 3-way matching flags any mismatch instantly.
Approve
Today
Emailed around and chased for sign-off.
With Zeendoc
Routed for approval with automatic reminders.
Find
Today
Minutes, sometimes hours, in folders and inboxes.
With Zeendoc
Found in seconds by supplier, amount or date.
Example: a team of 10
45 minutes saved per person, per day. 1,650 hours a year, roughly one full-time position. £41,250 in staff time you can put to better use.
Illustrative calculation: 10 employees × 45 minutes × 220 working days at £25 per hour. Your results will depend on your document volumes and processes.
Benefits / How you benefit from Zeendoc
Find anything in seconds:
Search by supplier, amount, date or content, even handwritten notes, no matter how a document was filed.
Stop paying the wrong invoices:
Automated matching catches errors, duplicates and fraud attempts before payment.
Three years ahead on e-invoicing:
EU-proven formats such as PEPPOL, Factur-X and ZUGFeRD, ready today for what UK businesses must handle by 2029.
Cyber protection built in:
Non-executable storage reduces cyber exposure and keeps critical documents accessible if your systems are compromised.
One licence, unlimited users:
From 1 to 1,000+ users on a single company licence, with external users at no extra cost.
European data protection:
Hosted in Europe and fully aligned with UK GDPR.
Trust in practice / Why organisations trust Zeendoc
Zeendoc is developed by Sages Informatique in France and has been refined over 20 years of document management experience. More than 640,000 users rely on it every day, many of them already working under France's e-invoicing mandate. In the UK, Folio1 Solutions is the exclusive distributor, supporting you from set-up to daily use.
20+ years of experience
15,000+ customers
640,000+ users
1–3 days to go live.
Zeendoc in 15 seconds
Everything included / One licence, every capability
With Zeendoc, there are no modules to add later. Everything is included from day one, even premium OCR technology.
Document Navigator:
Intelligent classification, indexing and typo-tolerant search.
Payment Guardian:
AI-driven 2- and 3-way invoice matching.
Compliance Pathfinder:
E-invoicing with PEPPOL, Factur-X and ZUGFeRD.
Document Fortress:
Non-executable storage, access controls and audit trails.
Insight Engine:
PDFs to Excel sheets or charts in three clicks.
Expense Streamliner:
Receipts by photo, automatic categorisation and approval.
Capture from anywhere:
Scanners, MFPs, email inboxes and drag and drop.
Full service:
Installation, configuration, training and ongoing support.
ABBYY Vantage OCR and handwriting recognition
Printed text and handwriting are recognised automatically, so every document becomes fully searchable, from typed invoices to handwritten delivery notes and forms.
Included at no extra cost.
CS26 test licence / Buying is a promise. Testing is evidence.
With the CS26 test licence, you see what Zeendoc does with your own documents, your processes and your team, not in a glossy demo.
Live in 1–3 working days:
Zeendoc arrives fully configured with 6 binders, more than 200 sub-directories and your users set up. All set-up and installation costs are included, and no project or IT resources are needed.
Training and real use:
A half-day training session gets your team up to speed. You then work with Zeendoc in daily operations at full discounted pricing, backed by a 30-day step-back guarantee.
Smart Check and decision:
After 6 months, a two-hour Smart Check workshop reviews your experience and evolving needs together. You then continue testing through seasonal cycles, year-end and audit periods, and decide on a longer-term contract at the end of the 12 months.
Frequently asked questions about Zeendoc
Zeendoc is a cloud-based document and invoice management solution. It captures documents from any source, classifies them automatically, makes them searchable and automates processes such as invoice matching, expense approval and secure archiving.
No. Zeendoc runs entirely in the cloud. Your existing scanners and multifunction printers can be used for capture, and Folio1 takes care of installation and configuration.
Your data is hosted in secure European data centres and processed in line with UK GDPR.
One company licence covers unlimited users, with a fixed monthly subscription and no capital investment. All capabilities are included. Ask the Folio1 team for your quotation.
Zeendoc supports EU-proven e-invoicing formats such as PEPPOL, Factur-X and ZUGFeRD. With more than 640,000 users, many of them already working under France's mandate, it gives you a three-year head start on the UK requirement from April 2029.
CS26 is our UK test licence programme. You work with a fully configured Zeendoc system for 12 months, including a Smart Check workshop after 6 months, and decide on a longer-term contract at the end of the test period. A 30-day step-back guarantee applies: if you decide within that time that Zeendoc is not right for you, your cost is limited to a £150 contribution and all other invoices are cancelled.
Zeendoc is operational within 1–3 working days, followed by a half-day training session for your team.
Talk to your UK team
Tell us about your documents, devices or contracts. We will arrange a conversation around your requirements.
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